You are nominated as the Lead Auditor to plan and Conduct a full WSH Management System Internal Audit for Your Company,: Manage Internal WSH Audit system Coursework, Ngee Ann Polytechnic, Singapore

Instructions to the candidate:

1. Read the case study given and prepare the written assignments.
2. The candidate must have one (1) set of hard copies of the written assignments ready on the day of assessment. It will be used during the oral questioning.
3. Candidates will prepare the written assignments at their own time prior to the day of assessment.
4. The candidate must hand in all written assignments at the conclusion of the assessment. The written assignments.

WA1.       Audit plan

WA2.      On-site audit schedule

WA3.      Audit protocol

WA4.      Audit report

WA5.      Follow up action plan*

CASE STUDY

You are nominated as the Lead Auditor to plan and conduct a full WSH management system internal audit for your company, Titan Machinery Workshop Pte Ltd.

The Titan Manufacturing Pte Ltd is located at 22, Titan Road, Singapore 123456. It is a factory specializing in servicing and repairing machinery parts. It has a total headcount of 20 persons, with the following organizational structure:

• production department (workshops)
• human resource department
• finance and administrative department
• logistic and warehouse department
• safety, security, and facility department

At the main workshop, operators use hand tools such as a hammer, saw, and plyer as well as chemicals such as turpentine and lubricant oil in their course of work.  At the smaller workshop, operators use a grinder, driller, and other power tools to fabricate and mold steel rods and steel plates. Other facilities in the workshop include a paint booth, a waste storage area, and an office.

Part A  

As a lead auditor, you will prepare an audit plan (WA1) and an on-site audit schedule (WA2). You have decided that the auditor team for this WSH management system internal audit will make up of two (2) persons (including yourself). The on-site audit for the entire premise will take one (1) working day.

You will be presenting the audit plan and the on-site audit schedule to a panel of stakeholders during the oral questioning on the day of assessment.

Part B

You are provided with some documentation of the organization’s WSH management system:

• SP Risk Assessment
• Risk assessment register for the workshop
• SP Training
• Training needs analysis and training plan
• OP Workshop Safety

Based on the above documentation, develop a WSH internal audit protocol (WA3). Your internal audit protocol should include the legislative requirements.

Your internal audit protocol should focus on the main workshop. You have made arrangement to have the following auditees to be available at the main workshop on the day of the on-site audit:

• Julian (supervisor) and
• Josh (operator).

Your audit checklist should comprise three key components:

• document review
• personnel interview
• physical inspection

Your internal audit protocol should be about one page, but not more than two pages.  

Part C

You will also prepare an internal audit report (WA4) for the audit. Your internal audit report should include key findings and recommendations for corrective and preventive actions. You may make up the audit evidence, for the purpose of completing your audit checklist and audit report.

You may be asked, during the oral questioning, to demonstrate your audit trail techniques in arriving at the key findings in the audit report.  

Titan      Machinery   Workshop   Pte Ltd 

WSH   Management     System  Documentation

 Document Amendment Record

1. OBJECTIVE

This SP outlines the procedures for hazard identification, risk assessment and determination of necessary controls.

2. SCOPE

This SP is applicable to all functions and operations in Titan premise.

3.  PROCEDURES

 3.1 Hazards identification, risk assessment, and determination of necessary controls shall be conducted for all activities, including both day-to-day activities and those conducted only periodically or on an ad-hoc basis.

3.2 In addition to the activities that are carried out by Titan personnel, hazards and risks arising from the activities of contractors and visitors, as well as those arising from the use of products and services supplied by vendors shall also be identified.

3.3 When conducting a hazard identification and risk assessment, the supervisor shall take into account:

• routine and non-routine activities;
• activities of all persons having access to the workplace (including contractors and visitors);
• human behavior, capabilities, and other human factors;
• identified hazards originating outside the workplace capable of adversely affecting the health and safety of persons under the control of the organization within the workplace;
• hazards created in the vicinity of the workplace by work-related activities under the control of the organization;
• infrastructure, equipment, and materials at the workplace, whether provided by the organization or others;
• changes or proposed changes in the organization, its activities, or materials;
• modifications to the OH&S management system, including temporary changes, and their impacts on operations, processes, and activities;
• any applicable legal obligations relating to risk assessment and implementation of necessary controls;
• the design of work areas, processes, installations, machinery/equipment, operating procedures, and work organization, including their adaptation to human capabilities.
• For the management of change, the supervisor shall identify the OH&S hazards and OH&S risks associated with changes in the organization, the OH&S management system, or its activities, prior to the introduction of such changes
• Identify the hazards.

Hazards can be identified by consulting with those involved with the work, observing work practices, reviewing incident and injury reports, reading labels and literature, etc. One may break down operations or activities into specific basic tasks or steps with distinct objective or equipment usage before attempting to identify the hazards associated with each task within.

• Assess the risks

A risk is simply a measure of the likelihood that a hazard will cause harm or injury to a person. Once hazards have been identified, an assessment should be made to determine the severity and probability of accidents or incidents that may arise from these hazards.

Severity may be classified into the following levels with escalating consequences:

• Low (minor injuries resulted; simple first aid adequate): 1
• Medium (medical treatment required): 2
• High (serious injuries with a possible fatality): 3

Likelihood (or Probability) may be classified as being:

• Unlikely: 1
• Possible: 2
• Very likely: 3

3.7 When determining controls, or considering changes to existing controls, consideration shall be given to reducing the risks according to the following hierarchy:

• elimination
• substitution
• engineering controls
• signage/warnings and/or administrative controls
• personal protective equipment (PPE)

3.8 Evaluate and Review

Evaluate to check that the risk controls have been properly established, cost-effective and that they are effective in controlling the risk. Re-assess the risks on the basis of the revised controls to verify that risks have been reduced to a tolerable level and that no new hazards have been created as a result of the implemented control measures.

3.9 Review the assessment whenever there has been an incident or a significant change to the job e.g., new equipment, substances, people, procedures that may affect the existing risks. Even if there are no changes, the risk assessment should be reviewed, and if necessary, revised at least once every 3 years.